 |
| Date : |
Thursday, March 31– Sunday, April 3, 2005 (4 days)
March 31 and April 1 are business days when the Fair is closed
to the general public |
| Time : |
10:00 – 18:00 ( April
3 is closed at 16:30) |
| Location : |
Tokyo Big Sight, 3-21-1 Ariake, Koto-ku, Tokyo JAPAN |
1. Exhibition fee
| Booth Unit Size |
Per Booth |
| 9m2 (about 3m x about 3m) |
105,000yen ( Included Consumption Tax )
(about 880$) |
1) Types of Exhibition Booths Available
| - Two types of exhibition booths are available: standard booth
and space booth. A space booth consists of four standard booths (2 rowsX2 rows)
or more and will be handed over with a boundary marked by the Secretariat. |
2) Included in exhibition fee
| 1. |
Basic furnishings
a) Side walls
b) Parapet
c) Company name panel (two-sided)
d) Area sign (two-sided)
e) Folding chairs
f) Fluorescent lamp (1 per standard booth)
g) Burden charge for electrical equipment up to 1.5kw including a 2-slot electrical
outlet socket (including rental fee and construction cost)
* A space booth (4 booths (2 rows_2 rows) or larger) includes only c) and d)(other
furnishings are not included), and burden charge for electrical equipment is incurred
separately.
* Exhibition fee remains the same even if the basic furnishings are not used. |
| 2. |
Badges for exhibitors and contractors (3 badges per booth respectively)
* Should extra badges be required, an extra cost will be incurred. |
| 3. |
Printing of the company name in the venue guide map and Anime
Fair brochures, etc. |
3) Charged separately
| Burden charge for electrical equipment (except for the charge
up to 1.5kw, including a 2-slot electrical outlet socket), telephone wiring cost,
telephone line rental fee, etc |
2. Application for exhibition
| 1) |
Application period
September 1 (Wed), 2004- October 29 (Fri), 2004 |
| 2) |
How to apply
Fill in the required information in the application form on the Tokyo International
Anime Fair 2005 website and submit the completed form online.
(Faxed or mailed applications will not be accepted)
* Entry may be closed before the deadline if applications for the number of allocated
exhibition booths are exceeded.
* Applicants who have not experienced of the exhibition may be required to hand
out the general outline of the company and business. |
| 3) |
The number of booths that can be applied for
The minimum number of booths that may be applied for is one. There is no maximum
limit. Applications for booths are accepted on a first-come, first-served basis.
However, should the number of applications exceed the number of allocated exhibition
booths, entry may be closed and the number of booths available for each applicant
may be adjusted accordingly by the Secretariat. |
| 4) |
Items for display
Based upon examination of the applications received, the Executive Committee Secretariat
of the Tokyo International Anime Fair (hereinafter referred to as “the Secretariat”)
will scrutinize the items intended for display and decide whether or not the applicants
should be invited to participate in the Anime Fair.
In particular, the items for display should not offend public order and standards
of decency or violate Tokyo’s Youth Development Ordinance or other relevant
laws and regulations.
If there are any points that are unclear regarding items intended for display,
the Secretariat may contact the applicant directly by telephone or request submission
of detailed documents (catalogs, brochures, etc.) about the items.
The Secretariat reserves the right to refuse an application after examining its
content. In such cases, the Secretariat will notify the applicant in writing. |
| 5) |
Payment of exhibition fee
After the application for the exhibition, the Secretariat will demand to pay the
fee through the bank account within a definite period of time. If the fee has
not paid by the appointed time, the rejection of the exhibition may be occurred
according to circumstances. Please, pay attention. Applicants should pay the extra
charge for sending the fee through the bank account. The Secretariat will issue
the receipt after accepting the receipt paid by the exhibitors at the bank. |
| 6) |
Other
In order to maintain the safety and integrity of the management of the venue,
the Secretariat reserves the right to refuse applications from regions that have
been issued travel warnings by the World Health Organization (WHO) or the Ministry
of Foreign Affairs. |
3. Contract for exhibition
| 1) |
Term of contract
December 6 (Mon), 2004 – January 7 (Fri), 2005 |
| 2) |
Contracting procedure
The Secretariat will mail a booth map, indicating booth allotments, and two copies
of the contract to all applicants after confirming receipt of the exhibition fee
payment. Applicants are required to return one of the copies of the contract to
the Secretariat after it has been signed and stamped with a seal.
The contracts will be effective upon the Secretariat’s receipt of the returned
copy and applicants will be given use of the designated booth from the set-up
period to the take-down period. In the event that an applicant fails to return
one of the copies within the designated contract period, the contract will be
considered valid unless an objection is received from one of the contractors. |
| 3) |
Booth location and allotment
The Trade Fair Commission of the Executive Committee of the Tokyo International
Anime Fair will determine the booth locations |
4. Cancellation of application and invalidation of contract
| 1) |
Cancellation by exhibitor
Notification of cancellation of intended participation after January 10 (Sat),
2004 will incur the fee as following regulations.
January 8(Sat), 2005 – February 10 (Thu), 2005 |
After February 11 (Fri) |
| 50% of the exhibition fee |
100% of the exhibition fee |
In such cases, various prepaid fees and charges will not be
refunded.
However, in the event where participation becomes impossible due to accident or
other unforeseen circumstances (such as natural disaster, etc.) as acknowledged
by the Secretariat, the above rules may not apply. |
| 2) |
Cancellation by the Secretariat of the Tokyo International
Anime Fair
The Secretariat reserves the right to refuse the exhibitions from regions where
the travel warnings are issued by the World Health Organization (WHO) or the Ministry
of Foreign Affairs even after the contract is confirmed. In such cases, full prepaid
fees and charges will be refunded. However, the organizer will not compensate
any extra expenses for the exhibition or any damages resulting from such cancellation.
|
5. Exhibitors’ orientation meeting
Exhibitors’ orientation meeting will be held toward the
end of November, 2005
* Details of the schedule will be informed later.
Full support will be given to exhibitors regarding such matters as booth layout
and displays, filling out necessary forms, orders for booth construction work,
contacting buyers, etc. Please do not hesitate to contact us. |
6. Items for display
| 1) |
The items for display should not be deemed offensive to public
order and standards of decency or violate Tokyo’s Youth Development Ordinance,
and in principle the items should be approved by the Secretariat in advance. |
| 2) |
Items which display specific political or religious content are
strictly prohibited. |
| 3) |
Exhibitors must describe the contents and items for display in
their applications. |
| 4) |
If an exhibitor has been unable to decide upon the details of
his or her display at the time of application, the exhibitor should list the outline
of the display. Details must be determined by the time of the exhibitors’
orientation meeting, stated in the appropriate form, and submitted to the Secretariat. |
| 5) |
Should there be any changes to the content of the display after
submission of the application, the exhibitor must notify the Secretariat in writing
and obtain approval. Exhibitors are not allowed to display items differing from
the content and items that have been approved in advance by the Secretariat without
notification. Any such display will be removed.
Furthermore, if malicious intent is observed, the Secretariat may demand the exhibitor
to suspend exhibition. In this case, the exhibition fee as well as any cost associated
with removal will not be refunded. |
| 6) |
Any exhibit that violates the Tokyo’s Youth Development
Ordinance or other relevant laws and regulations will be removed regardless of
the reason for its exhibition or display. The exhibition fee will be handled in
the same manner as described in the preceding paragraph. |
7. Sales of display items
| 1) |
Merchandise sales period: April 2 (Sat) and 3 (San), 2005
* Sales of display items are not allowed on Business days. |
| 2) |
Location: In exhibitors’ booths |
| 3) |
Merchandise for sale must be notified to and approved in advance
by the Secretariat at the time of application. Handling of such items will be
subject to the same rules with respect to content and items for display. |
8. Prohibition of distributing printed matter outside booths
Distribution of printed matter in public spaces (Galleria, Concourse,
Entrance Hall, and Atrium) outside exhibitor’s own booth is prohibited.
In places which the Secretariat approves, however, this rule does not apply. |
9. Management of the venue
| 1) |
The Secretariat will undertake management of the entire venue
and take such steps and measures as necessary to ensure the smooth operation of
the fair as required in the Exhibition Requirements and the Exhibitors’ Guide. |
| 2) |
Items for display and decorations should follow the rules for
use of Tokyo Big Sight, disaster prevention guidelines, and the Fire Services
Act. Details will be explained at the exhibitors’ orientation meeting. |
| 3) |
Exhibitors will be responsible for any theft, loss of display
items, fire or any occurrence of non-natural disasters in their booths. The Secretariat
will accept no liability for damage or other responsibilities.
Therefore, exhibitors are recommended to take out a policy of insurance or undertake
other measures as appropriate. |
10. Cancellation of the fair
| The fair may be canceled due to natural disaster or other unforeseen
circumstances. Prepaid exhibition fees will only be reimbursed if the Executive
Committee decides to cancel the fair before its opening. However, the organizer
will not compensate any damage resulting from any such cancellation. |
11. Change of dates and/or hours of the fair
The Secretariat may change the dates or hours of the fair due
to unavoidable circumstances. Exhibitors may not cancel their participation in
the fair or dissolve a contract on the grounds of such changes.
The organizer will not compensate any damages resulting from any such changes. |
Secretariat of the Tokyo International Anime Fair Executive
Committee
| Tourism Division, Bureau of Industrial and Labor Affairs,
Tokyo Metropolitan Government |
| TMG No. 1 Bldg. 29Floor, 2-8-1 Nishi-Shinjuku, Shinjuku-ku,
Tokyo JAPAN 163-8001 |
| Tel: +81-3-5320-4802 |
| Fax: +81-3-5388-1463 |
| URL: http://www.taf.metro.tokyo.jp |
| E-mail:Tokyo-anime-fair@nifty.com |
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